Expenses
What the shop spends — with quantity and rate when you buy by weight or by the piece, and grouped by category so you can see where the money went.
An expense is a running cost of the shop — rent, electricity, transport, wages, tea. Not stock you bought to resell; that is a Purchase.
Recording one
New entry → Add expense, or the button on the Expenses screen itself.
| Field | For |
|---|---|
| Category (rent, bills…) | What kind of cost it is. Suggestions appear as you type. |
| Quantity and Unit | How many, and of what — 5 kg, 2 bags, 30 litres |
| Rate per unit (optional) | The price of one |
| Amount | The total |
| Note (optional) | Anything you want to remember |
| Paid in cash now | On by default — see below |
Quantity × rate
You do not have to work out the total yourself. Enter the quantity and the rate per unit and Businessly multiplies them for you — 30 litres at Rs 280 gives Rs 8,400.
You can still just type the Amount and skip quantity entirely. Most small expenses do not need it.
Paid now or paid later
Paid in cash now is on by default, and it reduces your cash in hand — because that is what actually happened.
Switch it off for a cost you have incurred but not settled yet. It counts as an expense for the month without touching your till.
Grouped or listed
Two views, switched at the top:
- Grouped — the default. One row per category with its total, so you can see at a glance that transport cost more than rent this month. Tap a category to open it and see the individual entries inside; tap again to fold it away.
- All — every expense in order, newest first.
Total expenses sits above them and always reflects whatever is filtered.
Finding one
The search icon beside the Grouped / All switch opens a Search expenses box. It stays out of the way until you need it, so the list is not competing with a field you use once a week.
The period button narrows things to a month or a custom range — see Reports & export.
Exporting
The share button exports the filtered list as a PDF or an Excel file — see Reports & export. This is usually what an accountant wants.
Vehicle costs
Fuel, oil and maintenance are recorded per vehicle on their own screen, but they land in this list too. See Vehicles.